Part-Time Administrative and Operational Support Specialist – Upwork

About Beachcliff Technologies:
Beachcliff Technologies is at the forefront of software development and digital marketing in Rocky River, Ohio. Our mission: to craft online experiences that work tirelessly, ensuring our clients’ businesses flourish in the digital landscape. We embrace the "Who Not How" philosophy, focusing on collaboration and leveraging each team member’s strengths to achieve unparalleled success.

Position Overview:
We are seeking a highly organized, proactive, and detail-oriented Administrative and Operational Support Specialist to enhance our team’s efficiency. This role is critical for managing day-to-day operations, enabling our core team to focus on strategic objectives and client-facing tasks. Your organizational skills will not only bring order to our digital and operational systems but also introduce innovative strategies to elevate our entire team’s productivity.

Position Highlights:

Initial Engagement: This role will start as a part-time position during a trial period of 6 weeks. Upon a successful trial, we aim to transition to a long-term arrangement with the goal of moving to a full-time commitment.
Flexibility with Structure: While starting part-time, we’re looking for someone with the flexibility to align closely with our team’s working hours (8 AM to 5 PM Eastern Time) for optimal collaboration.
Communication Excellence: Fluency in English is paramount for written tasks and occasional phone conversations with our team and clients, ensuring clarity and professionalism in every interaction.
Key Responsibilities:

Serve as the organizational backbone of our team, maintaining impeccable digital and operational systems.
Handle email correspondences, coordinate meetings, and manage schedules efficiently.
Assist in project management, tracking progress, and ensuring deliverables are met.
Conduct research to support business development and operational enhancements.
Oversee financial documentation for comprehensive budgeting and tracking.
Proactively identify areas for process improvement and implement solutions that enhance overall productivity.
Provide exceptional customer service, responding to inquiries and requests promptly.
Support digital marketing initiatives under guidance.

Proven track record in administrative roles, preferably within technology or marketing sectors.
Exceptional organizational skills with an eye for detail and a knack for bringing structure to complex scenarios.
Superior communication skills in English, both written and verbal.
Proficiency in MS Office, Google Suite, and familiarity with CRM and project management tools.
Independent problem solver with a proactive approach to tasks and a natural at organizing thoughts, priorities, and workflows.
Why You’ll Love Working With Us:

Your contributions will have a direct impact on our success. In our dynamic environment, your organizational skills will be highly valued and appreciated.
Join us, and you’re not just filling a role. You’re embarking on a growth journey with a team that values innovation, supports professional development, and believes in the power of collaboration.
Application Process:
Please submit your resume and a brief cover letter, highlighting how you’ve applied the ‘Who Not How’ philosophy in your career. Shortlisted candidates will be invited for a phone interview to delve deeper into your experience, aspirations, and fit with Beachcliff Technologies.

We’re excited to hear from you and look forward to the possibility of you joining our team!

Hourly Range: $3.00-$9.00

Posted On: February 07, 2024 12:14 UTC
Category: General Virtual Assistance
Skills:Virtual Assistance, Light Project Management, Light Bookkeeping, Administrative Support, Customer Service, Communications, Microsoft Excel, Data Entry, Email Communication, Customer Support

Skills: Virtual Assistance, Light Project Management, Light Bookkeeping, Administrative Support, Customer Service, Communications, Microsoft Excel, Data Entry, Email Communication, Customer Support
Country: United States

click to apply