I am actively seeking a competent Executive Personal Assistant Agency for an initial short-term, task-by-task engagement, with the potential to evolve into a long-term contract, provided exceptional performance and synergy. The optimal agency for this position is an agency that exemplifies high levels of organization, meticulous attention to detail, and an ability to juggle a multitude of tasks within a dynamic environment. As my Executive Personal Assistant, the work done will be paramount in ensuring a seamless workflow in my day-to-day life. Notably, you should be flexible and able to work within the Eastern Standard Time zone (New York).
Please note that I prefer to work with agencies so that tasks can be completed in a timely manner even if one person is busy or overwhelmed with other client work.
Working remotely, the work will entail:
**Scheduling and Management of Personal Appointments**: A key responsibility will be managing my comprehensive schedules, ensuring no overlaps or clashes. Regular reminders of forthcoming commitments, as well as efficiently handling abrupt changes or last-minute cancellations, are integral to this role.
**Travel and Accommodations Coordination**: You will oversee all travel arrangements, including research, comparison, and booking of flights, hotels, and transportation. Proactively resolving potential issues and exhibiting swift problem-solving skills are essential in this capacity.
**Research and Support for Real-Estate Investments**: The role will involve aiding in gathering and scrutinizing data on real estate market trends, property specifics, and potential investment opportunities. Your research will have a direct influence on my investment decisions, so accuracy and attention to detail are vital.
**Assistance with Forms and Applications**: This task involves the preparation, review, and execution of various personal and business forms, applications, and documents. A basic understanding of legal and business terminologies would be beneficial in this regard.
**Research and Outreach for a Family-Owned Company**: This encompasses conducting exhaustive research on potential clients or business ventures, and performing basic outreach tasks. Exceptional communication skills, both written and verbal, are a necessity in this role.
An additional plus will be ability to use AI-assisted tools, including but not limited to ChatGPT. This will play a significant role in optimizing tasks and enhancing efficiency.
The primary requirements and skills sought include:
– Excellent English, phone calls will be required
– Flexibility to work within the Eastern Standard Time zone (New York)
– Outstanding organizational skills with a keen eye for detail
– Demonstrated research and analytical abilities
– Capacity to handle sensitive and confidential data discreetly
– Proficiency in digital tools for scheduling, communication, and research, including AI-assisted tools such as ChatGPT
– Excellent written and verbal communication skills
– A proactive, resourceful approach with an ability to work independently
I am eagerly looking forward to adding a dedicated, efficient, and forward-thinking individual to this role. If your agency fulfills these criteria and believes that it can flourish as an Executive Personal Assistant, I strongly encourage an application.
This opportunity offers involvement in a broad spectrum of tasks and projects, and the experience promises to be enriching. The role will initially be on a task-by-task basis, offering the chance to prove skills and value to my operation, with the strong possibility of developing into a more permanent, long-term contract.
To ensure that you have read this job description in its entirety, please include the phrase "Sunset Dolphin" at the end of your cover letter.
I am excited to review your application and thank you for considering this position.
Posted On: June 26, 2024 18:11 UTC
Category: General Virtual Assistance
Skills:Virtual Assistance, Personal Administration
Skills: Virtual Assistance, Personal Administration
Country: United States
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