Personal Assistant, Oslo Norway – Upwork

We are seeking a highly organized and proactive Personal Assistant to provide comprehensive support to our executive team. The ideal candidate will be responsible for managing day-to-day administrative tasks, coordinating schedules, and ensuring smooth communication within the organization and with external stakeholders. This role requires someone who can handle a dynamic work environment and adapt to the needs of the team.

Key Responsibilities:
Manage and organize daily schedules, appointments, and meetings for executives
Handle all forms of communication, including phone calls, emails, and correspondence
Coordinate travel arrangements, including flights, accommodations, and itineraries
Prepare and edit documents, reports, and presentations
Assist with personal errands and tasks as needed
Maintain confidentiality and discretion in handling sensitive information
Facilitate communication between executives and various departments within the organization
Organize and attend meetings, taking minutes and ensuring follow-up on action items
Perform general office duties such as filing, data entry, and office supply management
Support with event planning and coordination

Requirements:
Fluency in Norwegian (both written and spoken) is essential
Must be a resident of Oslo, Norway
Previous experience as a Personal Assistant or in a similar administrative role
Excellent organizational and time management skills
Strong communication and interpersonal skills
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Ability to multitask and prioritize tasks effectively
High level of discretion and confidentiality
Problem-solving skills and the ability to work independently
A positive attitude and the ability to work well within a team

Preferred Qualifications:
Experience working in a fast-paced and high-pressure environment
Familiarity with project management tools and software
A background in business administration or related field

Hourly Range: $20.00-$40.00

Posted On: June 30, 2024 06:00 UTC
Category: General Virtual Assistance
Skills:Digital Marketing, Virtual Assistance, Personal Administration, Administrative Support, Email Communication, Executive Support

Skills: Digital Marketing, Virtual Assistance, Personal Administration, Administrative Support, Email Communication, Executive Support
Country: United States

click to apply